|
Job Title
Contract
Administrator
Job#
08-082
Salary Grade
28
Description
Under the general direction
of the Manager, Contract Administration assists in the marketing and sales of
company product line for customer acquisition of aircraft in accordance with
company policies and objectives. Responsible for preparing and monitoring
commercial contracts to ensure accurate information is provided to production in
conformance with the contract and company procedures. Serves as a focal point
for Marketing Managers, in-house staff for customer pricing requests, and sales
documents.
Responsibilities
Prepares customer specific
purchase agreements and amendments, to include coordinating pricing,
verification of option compatibility, and delivery schedules. Responsible for
validity and quality of attachments to purchase agreements. Responsible for
receiving deposits and accounting procedures. Coordinates AE acceptance and
signature of contracts and distribution of copies to appropriate personnel.
Establishes contract in HMS (Helicopter Maintenance System) database, or advises
master scheduler of prospect. Maintains database records in sales contract
segment. Advises contracts administrator of signed contract or firm booking.
Acts as liaison for interchange of information between Sales team and customer
from configuration development, and issue of purchase agreement, through
delivery of aircraft. Assists customer in configuration definition and
quotation, to include every detail of configuration, such as aircraft interior
and exterior selections. Responsible for providing customer selection of
materials. Supports the delivery process with customer, including preparation of
invoices, delivery affidavits, sales tax forms and Registration of Applications,
establishment and organization of design review meetings, scheduling training,
acquisition of registration number, selection and shipment of publications, and
delivery notification to appropriate parties. Initiates pricing action requests
for development of cost-of-sales authorizations (CSA). Responsible for
preparation of CSA to ensure accurate pricing and submittal to Credit Committee
for approval, as required. Maintains file copy of signed, approved CSA.
Initiates Manufacturing quotes and facilitates the completion and return to
Marketing of completed quote. Reviews and insures accuracy of manufacturing
quotes upon return. Establishes and maintains customer contract file, to include
all correspondence, sales documents, quotations, cost analyses, and all ISO
required documents. Responsible for dispensing and providing historical
information to management, as required. Responsible for notifying production and
management of developing issues that could affect delivery, sales margin, or
customer satisfaction. Responsible for recording and reporting activities in
shared database, or other. Establish and maintain contracts in Siebel database.
This position is not intended to be all-inclusive and the employee will also
perform other tasks as assigned. Requires the ability to communicate effectively
with internal and external customers. Able to read and interpret various types
of documentation, specifications, and technical data. Requires the ability to
compose written documentation, correspondence and reports. Requires the ability
to travel away from company site to accomplish assigned tasks. Computer
proficiency required, with experience in MS Office, including Word, Excel and
Access.
Experience
Minimum of three years
experience in a marketing and/or sales position requiring customer contact.
Aviation background preferred. Prior knowledge of pricing techniques and
aviation products. Requires high level of integrity due to competitive financial
information involved. Must have ability to produce clear and concise
presentation information, and ensure accurate contract documents.
Education
BA degree desired in related
field, or equivalent work experience preferably in the aviation industry.
Additional consideration will be given to advanced training in marketing,
product analysis and helicopter applications.
Location
Grand Prairie, TX 75052
To apply for this job
|
